2018 Finalists: Best Event Management Company in Australia

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Event Planet is once again thrilled to announce it has been selected as a finalist for the Best Australian Event Management Company of the Year at the 2018 Australian Event Awards!

Having won the award back-to-back in 2012 and 2013, and then been a highly commended finalist in 2014, 2015 and 2016 Event Planet is the only event management agency in Australia to have been so consistently recognised by the Australian Event Awards.

Following a rigorous first round of judging by event industry leaders and experts around Australia, Event Planet’s place amongst the National Finalists has the weight of the industry behind it.

Entries are judged on all aspects of the achievement including innovation, best practice and sustainability as well as the achievement’s contribution to events and the difficulties encountered in executing it.

Winners of the Australian Event Awards will be announced at a lavish Awards Ceremony on 21 November on the Sunshine Coast, Queensland.

The team at Event Planet would like to send out a huge thank you to all our amazing clients and fantastic suppliers – without you we couldn’t do what we do. Bring on the big night!

 

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Moet et Chandon – World’s Largest Champagne Tasting

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To celebrate World Champagne Day, Moët & Chandon hosted the World’s Largest Champagne Tasting at the Sydney Opera House and broke a Guinness World Record!

715 guests attended the champagne tasting event breaking the previous record set by Sweden with 696 participants in 2015.

Internationally recognised authority on champagne, Tyson Stelzer and media personality Lisa Wilkinson guided guests through a bespoke tasting of Moët & Chandon’s greatest champagnes – starting with Moët & Chandon Imperial, Rosé Imperial and Grand Vintage 2008.

See all the excitement of this event in the video below:

Get in touch to discuss elevating the experience at your next brand activation.

Land Rover Polo Club Melbourne

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For Land Rover’s VIP marquee at the national Polo in the City series, Event Planet stepped away from the typical marquee design and instead produced an installation that created the ideal stage to animate and activate the brand.

The crisp white and navy structure featured nautical exposed beam awnings, maritime lighting fixtures and inbuilt banquette seating.

Check out the Hampton’s inspired VIP client marquee in the video below.

Get in touch to discuss elevating the experience at your next brand activation.

International Conference – Sydney

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Produced by Event Planet – a unique international conference in Sydney for 180 guests from over 40 different countries. This four day program included high-tech conferencing and quintessentially Australian team building and dining experiences.

View footage from the conference plenary sessions below.

For more information on this event click here.

Get in touch to discuss elevating the delegate experience at your next conference.

Cable Beach Polo

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Cable Beach Polo in Broome, Western Australia, is the only beach polo event of its kind in the southern hemisphere.

This glamourous two-day event saw world-class polo players battling it out on a field of sand while the spectators sipped Veuve Clicquot from the comfort of the VIP marquee set on the famous beach.

Delivering a luxury event in such a remote location was a challenge but a successful one! The weekend included two days of polo tournaments with VIP hospitality marquee, a dinner under the stars on Cable Beach as well as meticulous planning and logistics behind the scenes.

See all the glamour and excitement of this event in the video below.

For more information on this event click here.

Get in touch to discuss elevating the experience at your next brand event.

‘Game, Set and Moet’ with Roger Federer

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Moet et Chandon introduced their global ambassador, Roger Federer, at an exclusive event on the roof top at Crown Melbourne during the Australian Open.

To celebrate the occasion, Event Planet produced a world-class activation featuring a tiny tennis court complete with Moet et Chandon branded racquets and balls, surrounded by two 7-metre long standalone feature walls.

Guests were treated to a Q&A with Roger Federer plus photo and autograph opportunities and a tiny tennis challenge with the final round umpired by the legend himself.

See all the glamour and excitement of this event in the video below.

Get in touch to discuss elevating the experience at your next brand activation.

2018 Autumn Racing Carnival

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It was all blue skies and sunshine at Royal Randwick for the 2018 Autumn Racing Carnival. Event Planet once again returned trackside to deliver highly engaging consumer experiences for client’s Moet Hennessy and Tabcorp.

  • Moet Hennessy Pop-Up Bars

Event Planet produced four fun and colourful pop-up bars for brands Veuve Clicquot, Moet & Chandon, Chandon and Chandon S. Each setting provided a unique vantage point for race goers to sit back and enjoy a celebratory drink with friends as well as the perfect photo opportunity to remember a great day out. Check out all the activations in the video below:

  • Tabcorp Hospitality Marquee and Consumer Experiences

Tabcorp hosted clients within the Tabcorp Oaks Lawn marquee designed and executed by Event Planet. This year Chef Brent Savage (Monopole, Cirrrus, Yellow, Bentley) was engaged to create a superb canape menu and signature cocktail for the day. Guests also indulged in a feature dessert display followed by a whiskey and cheese station. Within the traditional marquee structure provided, and to create a sophisticated venue, Event Planet built a white timber paneled wall around the perimeter in which TV screens and ‘tote machines’ were framed. The wall also allowed for further styling including a feature botanical wallpaper print and shelving for floral styling. Event Planet also designed and constructed a central light installation which was the perfect place for additional floral installations.

To add to the excitement of the day for everyone on track, Event Planet produced and executed TAB interactive consumer experiences including; an innovative virtual reality campaign which gave race goers the chance to experience Australian thoroughbred racing and the thrill of a day in the life of a jockey, as well as a ‘Fantasy Race’ where racing statistics on the great thoroughbreds of the past and present such as Winx, Phar Lap and So You Think, were used to create a virtual race and see who would triumph. You had to be there to know the results of that race….!

See all the glamour and excitement of these activations in the video below:

Get in touch to discuss animating and elevating your next brand event.

The Event Manager Survival Kit

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As an Event Manger you need to be a natural organiser, sometimes managing hundreds of people to deliver your event on time and on budget.  It can be daunting and while there are no secret shortcuts to becoming an experienced guru we have created a list of the Top 10 Items Event Managers’ need in their job Survival Kit.

Here’s out list of must-haves when on location at events.

  • 1. A Good Sense of Humour
    A big commitment to an event can make people a little bit stressed as they strive to achieve the maximum return on investment in a short space of time. Occasionally, things can do go wrong! A sense of humour in tricky situations lightens the mood and clears brain power for focusing on averting potentially disastrous situations with quick thinking and sometimes even quicker footwork. At Event Planet, we say, there are always variables to consider so it’s not always what happens but how it’s dealt with that matters most.

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  • 2. Tape Measure
    Will the Ice Sculpture (insert any large, unwieldy object here) fit through the doorway? Accurate measurements and a ‘to scale’ floorplan can save a lot of time, risks and nasty surprises during any event set up. “Measure twice, cut once” is a good mantra for any Event Manager.

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  • 3. Gaffer Tape
    Event Managers can never have enough gaffer tape at the ready. It’s the one thing to not let out of your sight as it does tend to go walkabout during bump in. If you have a quandary, an errant cable, a trip hazard or something that needs to be displayed on a vertical or horizontal surface ask if gaffer tape fix it? The answer is usually yes. Then the only decision is whether to use black or white or some other colour to make everything look seamless.

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  • 4. Cable Ties
    This is the simple plastic tie that can secure many things in many ways. There is nothing worse than an unsightly spaghetti jumble of cords hanging out the back of the AV production desk or at a lectern. Tie it up for presentation and safety.

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  • 5. Great Scissors
    Events usually involved a lot of stuff being delivered to the venue in boxes and trying to unpack them under time pressure. Saving stress by have the right tool for the job is the key. Make it easy to get into the boxes by having a great pair of scissors, a Stanley knife or a pocket knife on hand! It also helps if you write your name on them so they don’t grow legs and walk away.

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  • 6. Phone Charger and Back Up Power
    Think no party, no power! This item speaks for itself.

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  • 7. Double Sided Tape
    This little gem can hide a multitude of sins. It’s great for taping down signage, taping up decorations, stopping flyaway objects on a windy day and, of course, avoiding all kinds of embarrassing wardrobe malfunctions on the catwalk.

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  • 8. Production Book or Running Sheet
    Every single moment counts at an event. Make sure everyone on the production team knows exactly what is happening and when – minute by minute, second by second – and who is responsible for doing it. The best events are conducted like an orchestra performance not a solo performance!

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  • 9. Cleaning Products
    To ensure every single surface is spic and span a good Event Manager needs a handy suite of cleaning products; spray and wipe, cloths, rubber gloves, towels, Windex, a vacuum cleaner and an eye for detail. The gold standard is for every surface to be so clean someone could eat their dinner off it!

 

  • 10. Water, Water, Water
    Last but not least, all Event Managers need a well-hydrated brain and body to perform at their best. Make sure there is plenty of water onsite for all the event staff, production crews, promotional staff and others, always.

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Have you got anything to add to our list?

Get in touch – we can design and seamlessly produce an event that uses every trick in our Survival Kit.
           

How to create an awesome Pop-Up Bar

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With summer just around the corner, venues all over the country will be thinking about ways to leverage in-venue promotions while maintaining an element of surprise and delight for their customers.

Yes, it is the season of the Pop-Up – and we’d be lying if we said we weren’t excited to unleash our latest creations across some of Australia’s most premiere venues (stay tuned)! The reason for their popularity is the the Pop-Up Bar is the perfect way to encourage people to socialise with and enjoy your brand.

We know how easy is it to get excited and jump on the Pop-Up bandwagon without a second thought, so if you’ve been toying with the idea of creating your own activation but are unsure of where to start – you’re in the right place.

Here, the Event Planet team share their favourite bite-sized tips for creating a Pop-Up Bar that gets people talking. Cheers to that!

 

  • Location, location
    First things, first. Sounds simple, but does your target market hang-out at your chosen venue? For example, you wouldn’t put a top-shelf champagne Pop-Up in a grungy hipster ‘dive’ bar.

 

Veuve Cliquot Pop Up Bar Sydney Opera House

  • Work the room
    Draw on the key features of the venue to work into your Pop-Up Bar design. Is there a pool? Is there a grand staircase, outdoor dining area or beachfront to work with? Considering the context will help to synergise your Pop-Up with the setting. For example, the simple Moet et Chandon Pop-Ups at the races feature elegant floral decorations to tie-in with the season.

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  • Think photo opportunity
    Customers want to participate and feel as though they are involved in your Pop-Up Bar experience. By creating a level of interaction or engagement for guests – a cute hashtag, fun media wall, quirky furniture and dress-up props all encourage customers to snap and share.

 

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  • Make it inclusive
    The last thing you want when creating a Pop-Up destination is for customers to confuse it with a ‘VIP area’, so keep fencing to a minimum and make sure it looks warm, friendly and inviting – not sterile, or ‘cordoned off’. A good example are the Canadian Club Pop-Ups – the simple, retro design and ‘Farmer’s market stall’ feel make them bold but approachable.

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  • Make it modular
    Keeping your design modular and scaleable allows for greater involvement by more venues of different sizes. This flexibility means venues can pick and choose what elements they want for their particular space. The cool, 50s-style diner Veuve Clicquot airstream Pop-Up comes with a range of infrastructure options, from a retro London-inspired phone booth to classic park benches, market umbrellas and branded outdoor furniture, lamp poles, and potted plants.

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  • Stylish Branding
    Keeping your branding on point, quirky and relevant. Staff dressed in branded t-shirts or uniforms are mandatory so guests can identify them easily and put a face to the product they are enjoying.  Coasters, napkins, glasses, umbrellas and cushions should carry your logo and tie back with your Pop-Up Bar theme colours. Next, make it unique! We have branded ping pong tables, sandcastles, ponies, pools, florals, living walls and more. Let your imagination run wild!

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Are you planning a Pop-Up Bar this summer?

Get in touch and let us design and produce it for you.

We’re finalists again for Australian Event Company of the Year!

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We’re vying for the Event Management Company of the Year title for the 5th consecutive time at the 2016 Australian Event Awards being held on the Gold Coast on September 21, 2016.

While celebrating our 15th anniversary we have proudly designed and delivered over 100 events for more than 35 clients, in Australia and overseas. Our continued dedication to being consistently exceptional, cultivating talent and leadership within the team, embracing technology and contributing to the Australian event industry has again seen Event Planet recognised in the top echelon of agencies.

Some recent event highlights for the qualifying period include the much talked about Cliquot Beach House, the Australia-Wide roll-out of the Philippines Tourism Roadshow, Land Rover Polo Club and Marks and Spencer Online Store launch.

We’ve got our fingers and toes crossed for a 2016 trophy to join our previous wins in 2012 and 2013.

 

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